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Understanding the Changes to Access Rights in Acumatica ERP 2024 R1

In the world of enterprise resource planning (ERP), having secure and accessible data is vital for business success. If you use Acumatica ERP, the latest release, 2024 R1, brings important updates to how access rights are handled. This article will outline these changes, including the removal of the "Not Set" restriction level and new processes for publishing forms to the user interface (UI).


Changes to Restriction Levels


In earlier versions of Acumatica, if a user created a new system object, such as a form, without specifying access rights, the system automatically marked it with the "Not Set" restriction level for all user roles. This meant that every user could access that object until specific restrictions were assigned. While this method allowed for flexibility, it led to possible security issues by giving unrestricted access to sensitive information.


With the launch of Acumatica ERP 2024 R1, the "Not Set" restriction level has been removed. For example, if you upgrade to this version, any existing system objects that previously had "Not Set" rights will change automatically. If those objects had "Not Set" rights for all user roles, they will now be marked as "Granted." On the other hand, if even one role had a defined restriction level, such as Delete, Insert, Edit, View Only, or Revoked, then all "Not Set" rights will shift to "Revoked."


This update strengthens security in several ways. Firstly, each new object now requires a clearly defined access level, reducing the chance of accidental security breaches. According to a report from the Ponemon Institute, 60% of companies experience data breaches due to misconfigured access permissions. With this change, Acumatica aims to lower that risk.


Simplified Access Rights Management


Acumatica has also enhanced the way users manage access rights through the Customization Project Editor. The updated interface is more intuitive, allowing you to set permissions not just for forms but also for various elements like generic inquiries, pivot tables, dashboards, and report definitions more easily.


Now, when you publish forms to the UI, you can configure the initial access rights right from the same screen. This improvement leads to faster adjustments in response to changing business needs. For example, if your organization needs to restrict access to a specific dashboard after seeing a spike in user engagement, you can quickly modify permissions without unnecessary delays.


The ability to adapt your ERP system more effectively supports the operational requirements of your business. A recent survey found that organizations with streamlined permission management processes experience a 40% increase in productivity. This statistic highlights the benefits of having a simple and efficient system for managing access rights.


Final Thoughts


The updates in Acumatica ERP 2024 R1 about access rights introduce significant benefits for managing system object security. By eliminating the "Not Set" restriction level and introducing better configuration processes, Acumatica enhances both security and ease of use. These changes empower businesses to implement stricter control over who has access to specific system objects, aligning with best practices in data protection.


As companies increasingly depend on ERP systems to run their operations, these improvements will bolster your system's security and refine the overall user experience. Be sure to explore the new features and take full advantage of the improved processes to effectively manage your access rights.

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